Windows Mobile Configuration

Setting up a Windows Mobile based PDA phone to link to your departmental account is simple. The phone must have Windows Mobile 5 or later on it to support this feature. You also need to have a data plan on your phone that will allow internet access.

To start using this service contact Computer Services to have your email account activated for OMA. Once the option has been enabled on your account follow the steps below to activate the features on your phone.

Using the web browser on the phone go to http://cs.medicine.ufl.edu/wm/rootcert.cab and when prompted open the file after download. You should receive a message saying "rootcert.cab was sucessfully installed on your device".
Go to your mobile device's Start menu -> Programs -> ActiveSync to view the message displayed in Figure A.

Figure A: The ActiveSync screen.

Click the Set up Your Device to Sync With It link, and you will be taken to the screen shown in Figure B. Where the screen asks for the server's address, enter “mail.medicine.ufl.edu”.

Figure B: Entering the Server Address.
On this screen, there is also a checkbox that tells the mobile device that the Exchange server requires an HTTPS connection. This box must be checked.
After entering the necessary address and encryption information, tap the Next button.
As shown in Figure C, this screen simply asks for the user's authentication credentials. Enter the user name and password you use to log into your email account. For the Domain, enter “bkup_xchg”.

Make sure you must select the Save Password checkbox here. If this checkbox is not selected, the mobile device will not have any way to authenticate with the Exchange Server. NOTE: Passwords are not automatically syncronized, so when you change your password, you must manually change the stored password on their mobile device to match.

Figure C: You must allow the device to store the user's password.
Don't worry about clicking the Advanced button right now. The advanced configuration options simply allow you to configure event logging and to choose the connection that you want to use if multiple connections exist.
Click Next to determine what types of data you want to synchronize, as shown in Figure D. You can enable or disable the synchronization of contacts, calendar, email and tasks by selecting or deselecting the corresponding checkboxes.

Figure D: Choose the types of data that you want to synchronize.
Instead of clicking Finish to complete the configuration process, now select the Email option and then click the Settings button to choose how much email is synchronized with the mobile device. You can also set message size limits here and control whether or not attachments will be downloaded, as shown in Figure E.

Figure E: Limiting the amount of email that is stored on the device.
Click on the Advanced button on this screen to set options for encrypting or signing outbound email. In order to use these settings though, you must have a certificate that can be used with the mobile device.
Click Finish and the mobile device will begin its initial synchronization. During this process, you may be prompted to enter a password for the mobile device.
When the synchronization process completes, there is one last thing that you need to do to make ActiveSync work properly. On the ActiveSync screen, click the Menu button (found in the lower, right corner of the screen) and choose the Schedule option, as shown in Figure F. By default, the mobile device is scheduled to synchronize every 10 minutes during peak times and every four hours during off-peak times. In order for Direct Push to behave properly, both of these settings must be changed to As Items Arrive.

Figure F: Configuring to synchronize data as items arrive

At this point your phone should be configured and ready to use. If you are having any problems with the wireless sync, please contact Computer Services for assistance. If you are having problems with the phone itself or your service you will need to contact your carrier.